Resource guide
How to allocate software costs per client
Allocation is a scope conversation. Make the rule visible, apply it consistently and avoid implying precision that your pricing inputs cannot support.
Classify each tool
Mark tools as shared overhead, customer-selected or project-specific. Keep the original price and allocation note together.
Assign customer selections
Record which customer uses which tools. This creates a defensible operational view without pretending it is a bookkeeping ledger.
Explain assumptions
When a cost is shared or variable, state the assumption in the proposal or invoice notes so the client can review it.
Keep the inputs together
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